InfoPath Form in SharePoint 2013: Part 1 (Forms)


Hello everyone, in this article we will see InfoPath forms in SharePoint 2013.

So without taking much of your time, let’s go for it.

As we are all aware of, InfoPath is an important part in our Development in SharePoint. We need not develop a custom farm to some extent since InfoPath fulfills much of the customization a developer requires. InfoPath is a quick approach towards many of the queries that cannot be done by OOB Forms.

Thereby making it as one of the good tools for SharePoint.

SharePoint 2013 InfoPath forms are not as promising as we thought of. It is still not compatible with Google Chrome and other browsers and you can only try to edit it through Internet Explorer.

Let’s see what it got for us.

Go to your list and on the top ribbon you will find the icon as shown below “Customize in InfoPath”.

  • Click on it.

    Custimize in infopath

  • You will see the dialog box below. Click on Ok.

    Click On Ok

  • You will be asked to log into Office 365 or your SharePoint 2013 web browser login.

    Browser LogIn

  • Once you are logged in, welcome to the InfoPath form in SharePoint 2013.
  • As in the screen below you will see nothing about the look and feel that has been changed in the new version.

    The New Version

Top Ribbon

Let’s see one by one all the components InfoPath is holding. Starting with the top ribbon I will discuss all the functionalities from left to right.

Left to right

All the functionalities have been divided depending on their categories.

Under Home

  • Clipboard
    • Cut
    • Copy
    • Paste
    • Format Painter

Format Text and Font Styles to design your labels and form fields.

  • Controls

Since we can something all the following controls that can be added directly to the form without adding them as columns to the list.

As in the screen below all the controls can be dragged and dropped to the form.

Input objects Container:

  • Rules
    • Add Rules
    • Manage rules

As in the screen below, rules can be added and managed. Here you can set up Validation, Formatting and Action. It is the same behavior as SharePoint 2010.

Behavior as SharePoint 2010

  • Editing
    • Spelling
    • Find
    • Select All

Here you can have a check on your spellings, a search option and a click to select all the controls.

  • Preview: Then we have preview to have a view of your created and designed form.

Under Insert

Under Insert picture

  • Tables
    • Table Design
    • Custom Table

Here we have a default table design as well as an option to customize the table.

  • Illustration
    • Picture
    • Clip Art

Here you can insert a picture and clip art to the form.

  • Links
    • Hyperlink: You can insert a Hyperlink here on the form.
  • Page Format
    • Page Break : an option here for a page break.
    • Horizontal Line: an option to insert a straight line.
  • Symbol
    • Here you can insert an symbol.

Under Page Design

Under Page Design Picture

  • View
    • Default View

      Here you can select the view of the form you need to design like New, edit and view.

    • Properties

      You can click on the control and see its properties.

    • New View

      You can create a new view here.

    • Delete

      You can delete it here.

    • Page Setup

      You can set up your page here.

  • Page Layout Templates:

    It contains default templates of various page layouts.

  • Themes: You have many new themes here to provide a good look and feel to the form.
  • Header and Footer: Here you can configure your header and footer on the form or page as default values.

Under Data

Under Data picture

Under Data you have the following.

SharePoint Form Data

  • Show Fields: Here it will show all the fields.
  • Refresh Fields
  • Resource Files

    Add resource files by clicking on Add and add the files.

    Resource File

  • Default Values

    Edit Default Values

  • Get External Data
    • From Web Service

      From Web Service

    • From SharePoint List: Getting connected to data by SharePoint list.
    • From SharePoint Server: Getting connected to data by SharePoint server.
    • From Other Sources: You can also get connected to other resources from a database and from XML Files.

      From Other Sources

    • Data Connections: You can manage data connections here.
  • Submit Form
    • To email: You can submit the form as an email by configuring the form below.

      Data Connection Wizard

    • To SharePoint Library: To submit the form directly to a library.
    • To Other Options: you can submit the forms to a web service or a SharePoint server.

      To other Locations

  • Submit Options

    Submit Options

    • Here you can also configure the options for what you have chosen, like web service, email, list or server.
  • Rules
    • Form Load

      Here you can add up rules you want the form to do while loading.

    • Form Submit

      Here you can add up rules you want the form to do while submitting.

    • Rule Inspector

      You can inspect your code and see all validations on a single page.

      Rule Inspector

    • Format Painter
  • Roles
    • User Roles

      Here you can add up rules you want the form to do when a specific user tries to login, like hiding or showing controls based on the rules.

Center Form

The center part of the InfoPath Designer contains the form with its controls associated with it. Here the fields and the controls can be dragged to the form directly here and it will be available when you publish it.

As we can see the table having the left part as the labels and on the right we have their controls.

Click Here to attach a file

Right Part of the form

Here as in our screen below we can see the fields present in the list and along with that we can see their advance view on the right.

Clicking on them we can directly configure the tools, set up default values, rules and other functionalities.

Drag a field to add it to the form1Drag a field to add it to the form2

  • Manage Connections:

    As in the screen below you can manage the connections to your form. How?

  • Click on Add.

    Main Data Connection

  • You can either create a new connection to submit or receive data or use one from your servers.

    Data Connection Wizard2

  • The following are the services available to users:
    • SOAP Web service
    • REST Web service
    • SharePoint Library or List
    • Database ( Microsoft SQL Server Only)
    • XML Document

      Data Connection Wizard3

This article might be helpful to a new user but not to the experienced ones; as we saw, we do not have much new functionality in this new version as if it is like SharePoint 2010 attached with 2013.

But let’s see in my next blog, I will be covering the form options to publish and other form settings since this article was mainly on the title of the InfoPath Form. Let’s see what is in there, maybe something new.

Until then Keep Learning! Cheers.

One thought on “InfoPath Form in SharePoint 2013: Part 1 (Forms)

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s