Permission Levels (Custom) in SharePoint 2013 & Office 365: Part 2


Welcome to an article series on various custom levels of permissions in SharePoint 2013 and Office 365.

In this article we will see various permission levels a user can create depending on their own requirements irrespective of the default levels that we discussed in Part 1.

Let’s start off with it.

  • Click on “Add a Permission Level“.

    permission levels

  • You will see the following form:

    add permission level

  • Here you can assign a Name and Description to your permission level.
  • Secondly you can either select all the permissions by clicking on Select All or choose from the following. We will see each and its effect on the permission.

List Permissions

We have the following permissions in a list.

list permissions

  • Manage Lists: Users can create and delete lists, add or remove columns in a list and add or remove public views of a list.
  • Override List Behaviors: Users can discard or check in a document that is checked out to another user and change or override settings that allow users to read/edit only their own items.
  • Add Items: Users can add items to lists and add documents to Document Libraries.
  • Edit Items: Users can edit items in lists, edit documents in Document Libraries and customize Web Part Pages in Document Libraries.
  • Delete Items: Users can delete items from a list and documents from a Document Library.
  • View Items: Users can view items in lists and documents in Document Libraries.
  • Approve Items: Users can approve a minor version of a list item or document.
  • Open Items: Users can view the source of documents with server-side file handlers.
  • View Versions: Users can view past versions of a list item or document.
  • Delete Versions: Users can delete past versions of a list item or document.
  • Create Alerts: Users can create alerts.
  • View Application Pages: Users can view forms, views and application pages and enumerate lists.

Site Permissions

site permissions

  • Manage Permissions: Users can create and change permission levels on the web site and assign permissions to users and groups.
  • View Web Analytics Data: Users can view reports on web site usage.
  • Create Subsites: Users can create subsites such as team sites, Meeting Workspace sites and Document Workspace sites.
  • Manage Web Site: Users can grant the ability to do all the administration tasks for the web site as well as manage content.
  • Add and Customize Pages: Users can add, change, or delete HTML pages or Web Part Pages and edit the web site using a Microsoft SharePoint Foundation-compatible editor.
  • Apply Themes and Borders: Users can apply a theme or borders to the entire web site.
  • Apply Style Sheets: Users can apply a style sheet (.CSS file) to the web site.
  • Create Groups: Users can create a group of users that can be used anywhere within the site collection.
  • Browse Directories: Users can enumerate files and folders in a web site using the SharePoint Designer and Web DAV interfaces.
  • Use Self-Service Site Creation: Users can create a web site using Self-Service Site Creation.
  • View Pages: Users can view pages in a web site.
  • Enumerate Permissions: Users can enumerate permissions on the web site, list, folder, document or list item.
  • Browse User Information: Users can view information about users of the web site.
  • Manage Alerts: Users can manage alerts for all users of the web site.
  • Use Remote Interfaces: Users can use SOAP, Web DAV, the Client Object Model or SharePoint Designer interfaces to access the web site.
  • Use Client Integration Features: Users can use features that launch client applications. Without this permission, users will need to work on documents locally and upload their changes.
  • Open: Users can allow users to open a web site, list or folder to access items inside that container.
  • Edit Personal User Information: Users can allow a user to change his or her own user information, such as adding a picture.

Personal Permissions

personal permission

  • Manage Personal Views: Users can create, change and delete personal views of lists.
  • Add/Remove Personal Web Parts: Users can add or remove personal Web Parts on a Web Part Page.
  • Update Personal Web Parts: Users can update Web Parts to display personalized information.

Here we have seen all the custom levels of permissions a user can create in SharePoint 2013 and Office 365, thereby helping him to assign a specific permission to their users.

Keep Learning.
Cheers!

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