Check-In Item In SharePoint 2013 and Office 365 Using Nintex Workflows


Welcome to an article on how to check-in item in SharePoint 2013 and Office 365 using Nintex Workflows, this article will display the action “Check In” so that all my developer friends don’t have to spend much time and effort while using these functions in their projects.

Let’s see the implementation of this functionality.

  • I have created a document library “Dev Document” and have uploaded a document named “Test”.
  • In Dev Document, Click on the Library tab on the Top ribbon and click Nintex Workflows.

    lick on Nintex Workflows

  • You will see the following screen to create a new workflow.
  • Click on “Create new workflow”.

    Create new workflow

  • You will come to the design phase of the Nintex workflows.

    Nintex workflows

  • Add the action, “Check In Item” action by right click on the workflow or by dragging and dropping from the left toolbox.

    Check In Item

  • Now let’s configure it.
  • When you double click on the action the following screen opens up.

    double click on the action

    • Item: Choose, if you want to check in a document in this library or any other library.
    • Comment: The comment you want Nintex to add while checking in the document.
  • Now we have configured our workflow, let’s go and publish it for using it.
  • Click on Publish on the left corner of the ribbon of Nintex Designer.

    Click on Publish

  • You will see the following screen:

    publish

  • Give your workflow a name.
  • Description.
  • Choose your task list where it should store the tasks, it will be Workflow Tasks by default.
  • Choose your history list where it should store the history logs, it will be Workflow History by default.
  • Start Options:
    • You can either start your workflow manually.
    • Or you can start your workflow automatically when an item is created, I will select this option to create automatically when an item is created.
    • Or you can start your workflow automatically when an item is modified.
  • Click Publish.
  • Your workflow will get published.

As I have already uploaded a file which is checked out.

uploaded a file

Usually this function is used in a process but now this is a demo of only one action, I would like you to run it manually.

Select that item and under File tab, click Workflow as in the following screenshot:

File tab

It will open the following screen to start the workflow.

workflow

Click “Check In the document”, your workflow will trigger.

Check In the document

After the workflow gets completed, you will find your document checked in.

You can click on that item and check the version history, where you will the comments as per the screenshot below.

version history

In this article we saw how to check in an item in SharePoint 2013 and Office 365 using Nintex Workflows. We will see more new articles on the actions of Nintex Workflows. Till then, keep learning!

Cheers!

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